Facilities Coordinator

PURPOSE OF POSITION
The Facilities Coordinator will be responsible for managing all aspects of the buildings owned or leased by CAPS, including, but not limited to, building repairs, housekeeping, IT vendor, security, and safety.

 KEY RESPONSIBILITIES:

Supervision and Leadership

  • Provide direct supervision to agency maintenance, custodial, security and front desk staff
  • Work with Human Resources to create/maintain policies and procedures
  • Continuous improvement to ensure efficiency around projects and processes
  • Serve on agency Administration and Management teams 

Building care and security  

  • Managing emergency action plans and safety training: safety drills, Material Safety Data Sheets (MSDS), all other building safety matters
  • Manages building alarm systems; including issuing employee passcodes, monitoring after hours use, and disabling passcodes when employees resign or are terminated
  • Manages building security camera system
  • Management of secure file storage
  • Monitor maintenance and custodial requests ensuring timely completion and follow through
  • Work with building maintenance vendors to ensure building is properly maintained
  • Ensure rooms are set-up and torn down before and after (most) meetings
  • Ensure building is ready for visitors
  • Managing parking lot and lawn care contractors
  • Manages building keys issued to employees
  • Ability to perform minor building maintenance when needed

Equipment

  • Maintains office equipment including phone system, voice mail, copiers, and other agency equipment as needed.
  • Maintains an inventory of all CAPS equipment.
  • Responsible for issuing and retrieving all CAPS equipment that is provided to employees.

Information Systems

  • Work with agency outsourced information system company
  • Responsible for overseeing the operational effectiveness of information systems
  • Ensure IT systems and equipment meet management and staff needs and serve as a liaison between staff and the IT system contractor
  • Identify and analyze problems, identify root cause, develop effective solutions in collaboration with users/administrators

Other

  • Participate in at least one CAPS community outreach event annually
  • Help cover the front desk to relieve employee for lunch, breaks, vacation
  • Other duties as assigned

QUALIFICATIONS

Required:

  • Minimum of 2 years’ experience working with: management of people, building, security and IT related tasks
  • Demonstrated attention to accuracy and details
  • Ability to prioritize multiple projects and processes with accuracy and timeliness
  • Exceptional written and verbal communication skills
  • Thorough understanding of Microsoft office suite products and Google Suite
  • Experience working with vendors and vendor contracts

Preferred:

  • 4-year degree
  • Bi-lingual English/Spanish

Click here to apply

Show Buttons
Hide Buttons
Translate »